Policies
Terms and conditions
Last updated 27 September 2026
The terms that apply to this website and to the registration paperwork services described on it.
On this page
About these terms
These terms apply to your use of this website and to the services provided by HUKAM CHAND RAJBIR SINGH, trading as annualconference
Our services
We provide independent administrative support with the paperwork involved in registering for conferences and annual meetings. This covers individual registration assistance, group and team coordination, document organisation and review, deadline and status tracking, correspondence support and ongoing administrative support, as described on the services page. The exact work for each client is set out in a written scope.
Independent status
We are not an event organiser. We are not affiliated with, appointed by or acting for any conference, association or organising committee. We do not submit registrations for you, we do not make payments to organisers for you, and we have no influence over any organiser’s decisions.
Our work is administrative only. We do not provide legal, immigration, financial, medical or tax advice.
Enquiries, scope and fees
Enquiries are free and do not commit you to anything. After an enquiry we may send you a written scope that sets out the tasks, the timescale and the fee. An agreement between us exists only once you confirm the scope in writing.
If you want to change the work after confirming, we will agree the change and any change in fee with you in writing first. We do not carry out work outside a confirmed scope.
Payment
Our fees are payable as stated in your scope. This website does not take payments. Fees charged by an organiser for registration or attendance are separate: you pay them directly to the organiser, and they are not covered by our fee.
If a payment due under the scope is not made, we may pause the work. We will tell you in writing before doing so.
Your responsibilities
- Give us information that is accurate, complete and up to date, and tell us promptly about any change.
- Make sure you have permission to share the details of anyone else you ask us to include.
- Read the organiser’s own rules and requirements.
- Review everything we return to you before you submit it.
- Submit your registration and pay any organiser fees yourself, on time.
No guaranteed outcome
Organisers decide whether to accept a registration and set their own prices, dates and requirements. We do not guarantee that any registration will be accepted, that places will be available, or that an organiser will not change or cancel a meeting.
Cancellation and refunds
You may cancel at any time by email. The refund and cancellation policy explains what is refunded and how. We may end our work if you do not provide the information the scope needs or do not pay as agreed; we will tell you in writing and charge only for work already done.
Our liability
We carry out our work with reasonable care and skill. We are not responsible for problems caused by inaccurate or incomplete information you give us, by an organiser’s decisions or changes, or by a submission or payment that is not made on time. We are not liable for indirect or consequential losses.
Our total liability for any service is limited to the fee you paid us for that service. Nothing in these terms limits any liability that cannot be limited by law.
Confidentiality
We keep the information you give us confidential and use it only to carry out your work, as described in our privacy policy.
Using this website
The content of this website is general information about our services and may be updated at any time. Please do not misuse the website or the enquiry form, for example by sending automated or unlawful messages. The text, design and graphics of this website belong to us and may not be copied without permission.
Governing law
These terms are governed by the laws of India. The courts at Gurugram have jurisdiction over any dispute arising from them.
Changes to these terms
We may update these terms from time to time. The version in force when you confirm a scope applies to that work.
Questions about this page
Email info@annualconference